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Programme Implementation Process

b_130_95_16777215_00_images_stories_slike_process1.jpgThe Project Cycle Management (PCM) approach is the core base of the EU managed programmes.
From 2007, the CBC programmes and projects will be implemented under the new IPA CBC funding according to the IPA Implementing Regulations.

From the 2007 the CBC programmes and projects are being implemented under the IPA CBC funding and according to the IPA Implementing Regulations.

Programming documents - a framework for the project pipeline
The cross-border programme is a multi-annual (2007-2013) basic document that governs the implementation of the IPA CBC Programme. Each cross-border programme has it own Strategic Framework with relevant documents, analyses that have been conducted and stakeholders that have been consulted in the process on different level.

Call for proposals

When launching the Call for Proposals, the Operating Structures, with the assistance of the Joint Technical Secretariat, take all appropriate measures to ensure that the nationally and regionally publicised call for proposals reaches the target groups. The Application pack will be available on the programme website and the websites of the EC Delegations (Contracting Authority) and in paper copy.
The Joint Technical Secretariat (JTS)is responsible for information campaign and answering questions of potential applicants. JTS provides advice to potential project applicants in understanding and formulating correct application forms.

Project Preparation

The Logical Framework Approach (LFA) is required for the successful project preparation. It is a methodology for planning, managing and evaluating programmes and operations, involving stakeholder analysis, problem analysis, analysis of objectives, analysis of strategies, preparation of the logframe matrix and activity and resources schedules.

Evaluation of the projects
A joint Steering Committee, designated by the JMC, will evaluate projects according to the criteria set in the Guidelines for Applicants and will establish a ranking list according to PRAG. On that basis, the Joint Monitoring Committee will then bring the final decision on the projects to be recommended for financing to the Contracting Authorities (EC Delegation in Montenegro and Central Finance and Contracting Agency (CFCA) in Croatia).
After signing of grant contract (between EC Delegation/CFCA and beneficiaries) the implementation of the selected operations will start.

Implementation and Monitoring of the project
Lead Beneficiaries send narrative and financial Interim and Final Reports to their respective Contracting Authorities according to the standard terms of their grant contracts.
In addition, the Functional Lead Partner of the project submits Project Progress Reports to the JTS, giving an overview of the project activities and achievements on both sides of the border and their coordination according to the indicators defined in the joint project proposal.

Evaluation and Monitoring of the cross-border programme
Programme Monitoring
Based on the project progress reports collected, the JTS drafts the Joint Implementation Report and submit it for the examination of the Joint Monitoring Commitee (JMC).
The Operating Structures of the beneficiary countries shall send the Commission and the respective national IPA Coordinators an annual report and a final report on the implementation of the cross-border programme after examination by the JMC.

The annual report shall be submitted by 30 June each year and for the first time in the second year following the adoption of the cross-border programme.
The final report shall be submitted at the latest 6 months after the closure of the cross-border programme.

Programme Evaluation
The evaluation shall aim to improve the quality, effectiveness and consistency of the assistance from the Community funds and the strategy and implementation of cross-border programmes while taking account the objective of sustainable development and the relevant Community legislation concerning environmental impact.

Evaluations shall be carried out by experts or bodies, internal or external. The results shall be published according to the applicable rules on access to documents. Evaluation shall be financed from the technical assistance budget of the programme.

This material has been taken from CBIB web site


PROJECTS of the 3rd Call for Proposals

PROJECTS of the 2nd Call for Proposals

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